Assistant Facility Director Job Description

JDL Fast Track is searching for candidates to serve as the Assistant Facility Director, reporting directly to the Facility Director, Craig Longhurst.  The positions will be seasonal with a start date in October and ending in early March, for an approximate 5-month tenure.  The hourly rate is $25 per hour with many opportunities for overtime pay during the season.  The 5-month salary will be approximately $20-25k for that 5-month period.  Candidates interested in returning for a second season may have the option of receiving interim pay during the off-season with the guarantee that they return.

The ideal candidate will have exceptional organizational skills, a strong sense of urgency and a dedication to customer service, as they will be responsible for a range of duties from high level planning and coordination, communication with coaches and on-site meet management.

The assistant facility director(s) will be the primary point person for the weeknight high school meets and select Sunday invitationals.  Hours are variable with many weekends and weeknight hours required during the indoor season.  Once the meet schedule is finalzied, a work schedule will be determined and will allow for limited days off during the season.  

Candidates with the following skill sets may be given preference in the interview process:

• Computer programming and networking - candidates with IT backgrounds may lead any IT-related projects, upgrades and spearhead troubleshooting of network-related issues
• Graphic design - candidates who are proficient with Adobe Illustrator or similar programs may assist with graphic communications and marketing materials
• Meet management experience - candidates who have experience with FinishLynx, Hy-Tek, MeetPro or Direct Athletics registration system
• Sports marketing/sponsorships
• Prior sports facility experience

 Knowledge and experience with track and field rules and meet management is also essential to this position.

The duties for the role include:

• Proficiency with Microsoft Excel, Word and Access are desired for updating meet information packs, meet schedules, packet pickup information.
• Work with facility director and maintenance to ensure facility is clean and ready for meets.  May entail being liaison with janitorial and security vendors.
• Manage packet pickup area and serve as point of contact for event-day registration and payment questions.
• Coordinate hotel accommodations for timing staff and out of town officials.
• On-site primary contact for weeknight and weekend meets.
• Assist with scheduling of university practice times.
• Update website with meet schedules, performance lists, live results, final results, facility records, etc.
• Assist in elite athlete coordination for Camel City races.

Interested candidates should send their resume, along with a cover letter identifying why they should be considered for the role.  Resumes should be sent to Craig Longhurst ([email protected]).  The resume should also include three professional references that can speak to the candidate’s qualifications.